CONSTITUTION

The Club shall be called the Scottish Cavalier King Charles Spaniel Club.

The aim of the Club shall be to unite lovers of the breed in promoting, particularly in Scotland, the general interests of the Cavalier King Charles Spaniel:­

1) by encouraging all Cavalier owners to act responsibly and to put first at all times the welfare of the dogs under their control and in their care, referring to the Club's Guidelines.

2) by doing all possible to help unwanted or mistreated Cavaliers.

3) by being ready at all times to help other owners and/or exhibitors seeking advice concerning the welfare of their dog(s) or on matters concerning exhibiting their dog(s).

4) by organising shows and encouraging the scheduling of Cavalier classes at General Society Shows.

5) by maintaining lists of individuals suitable to judge Cavaliers at Scottish or any other shows.

6) by any other activities which may be found necessary or desirable.

7) by co‑operating with other Cavalier Breed Clubs.

 

MEMBERSHIP

The Society must make a list of members and their addresses available for inspection if so requested by the members of the Club or by the Kennel Club. The membership shall consist of an unlimited number of persons comprising:

1. Founder Life Members
2. The Club has two levels of Membership

1. Full Membership for existing members and
2. Associate Membership for new members

New Members will be Associate Members for a period of two years, before being eligible to apply for Full membership.

After the two years Associate Members will be required to be proposed and seconded by two fully paid up Members of at least two years standing and elected by a two/thirds majority of the full committee. Associate members would be self -nominated and this membership would not include Voting Rights “Exceptions to this would be for lapsed former or longstanding members (i.e. 5 years) of other Cavalier breed clubs, well known and approved by two thirds majority of the existing committee”

3. An administration charge of £2 on top of the annual membership fee would be incurred annually over two years by the associate member.

1. c) Annual Junior Members
2. d) Honorary Life Members may be awarded to those people, who in the opinion of the Club members, have given outstanding service, to include the Patron, the President and the Vice Presidents.

Annual Membership Fees payable at 1 January are:

Single £8.00
Joint £10.00
Junior (to age of 16) £3
Overseas £12

Each new membership will incur an enrolment fee of £2 (Single or Joint Membership), 50p (Junior Membership); Any member not paying their membership by 31st March will be liable for an administration fee of £2. For those not paying their membership by 31st December the same year, the committee reserve the right to erase his or her name from the register. Acceptance back onto the register will be at the discretion of the committee and may be treated as a new application

Fees may, if desired, be paid by Bankers Order.

Junior Membership carries no vote.

 

OFFICE BEARERS

The office bearers shall be a Chairman, Vice Chairman, Secretary, Treasurer, Show Secretary, Year Book Editor and Cup Steward. The Club may also appoint such Honorary Officers as Patron, President, Vice President or Vice Presidents.

Office Bearers shall retire annually but shall be eligible for re‑election. All retiring Office Bearers shall however be eligible for re‑election to the Committee or to any other office.

 

COMMITTEE

The committee shall consist of Office Bearers and eight other members who shall retire annually but be eligible for re‑election. Committee meetings will be held as required ‑ quorum 7. No person whilst an un-discharged bankrupt may serve on the Committee of or hold any other office or appointment within a Kennel Club Registered Society.

 

ELECTION OF OFFICE BEARERS AND COMMITTEE

Election shall be by Postal Ballot of all members (excluding Junior Members and Associate Members). An independent scrutineer will be appointed by Committee for purposes of the Postal Ballot. Nominations for posts of Office Bearers or Committee shall be made in writing by one member of the Club and seconded, in writing, by another. In each case the consent of the nominee to serve must be secured, in writing, before nomination. Each nominee shall be resident in Scotland. No member of less than 2 years standing may be elected to a Committee position or serve as Office Bearer. This is not to be enforced retrospectively. The committee reserve the right to co-opt a member of less than two years standing, to the committee by majority vote at a formal meeting The proposer and seconder of nominees for the positions will be shown on the Ballot Papers. The numbers of votes cast and the number of votes polled per candidate will be declared at the Annual General Meeting. In the event of no Ballot being required, nominated Office Bearers and Committee shall be declared elected.

 

FUNCTIONS AND POWERS OF COMMITTEE

The Management of the Club shall be vested in the Committee, which shall be responsible for organising its activities.

The Committee will be responsible for drawing up judges Lists (by secret ballot of Committee as recommended by The Kennel Club). Any person being considered for inclusion in the Judges List will be sent a questionnaire from the Club requesting them to outline their involvement in dogs, eg. how long, what breeds, what judging if any they have done or are likely to be doing, what involvement if any that they have had in the administrative side of dogs. After consideration by the Committee the person(s) concerned will be advised whether or not they have been included in the list. In the event of a casual vacancy occurring amongst the Office Bearers or Committee, the Committee shall have the power to co‑opt a replacement who shall, like all the others, retire at the end of the year but be eligible for re-election.

 

CLUB PROPERTY

The property of the Club shall be vested in the Committee. In event of the Club ceasing to exist all Cups and Trophies be returned to their donors or the representatives.

Trophies awarded to the Club shall be deemed to be the sole property of the Club and shall not be accepted under any other condition.

A Special General Meeting shall be called to determine the disposal of any other assets.

 

GENERAL MEETINGS

The AGM shall be held before the last day of May, unless by special permission of The Kennel Club, for the following purposes:

To receive the report of the Committee and the Annual Accounts; to receive the results of the Postal vote for Office Bearers and Committee; and to discuss any resolution duly placed on the agenda of which prior notice has been given by the Honorary Secretary.

A Special General Meeting shall be summoned by the Honorary Secretary if fifteen members send a signed requisition stating the subject to be discussed; no business other than the matter on the Agenda can be discussed at a Special General Meeting.

Members will receive 14 days' notice, in writing, of the Annual General Meeting, including its Agenda, also of Special General Meetings.

Members will be required to submit items for inclusion on the Agenda of the Annual General Meeting six weeks prior to the date of the AGM. The quorum for any General Meeting shall be 16. The Chairman shall have a casting vote at all meetings. The Constitution of the Club shall not be altered except at the Annual General Meeting or a Special General Meeting. No alterations made to the constitution shall be brought into force until the Kennel Club has been advised and given its approval.

 

CLUB ACCOUNTS

1) The Club's financial year shall be from 1st January until 31st December inclusive.

2) Banking Accounts shall be held in the name of the Club, into which all revenue of the Club shall be paid and out of which cheques may be drawn.

3) Proper accounts shall be kept by the Treasurer who shall prepare an annual statement of the Accounts. An Auditor appointed by the Club shall certify the Annual Accounts before the Annual General Meeting. A certified copy of the Annual Accounts shall be sent to those members who attended the previous years AGM, or on request.

4) Withdrawals from the Account shall only be made on the signatures of 2 of 3 Officers, one of whom shall be the Honorary Treasurer, the other should be either the Chairman or Honorary Secretary.

5) All monies collected on behalf of the Scottish Cavalier King Charles Spaniel Club Rescue Service will be held in a separate bank account to be named the Scottish Cavalier King Charles Spaniel Rescue and Welfare Fund. The Fund is to be used for rescue expenses, vet bills, animal charities and veterinary research.

 

ANNUAL RETURNS TO THE KENNEL CLUB

The Officers acknowledge that during the month of January each year, Maintenance of Title fee will be forwarded to the Kennel Club by the Secretary for continuance of Registration and that by 31st July each year, other returns, as stipulated in the Kennel Club Regulations for the Registration and Maintenance of Title of Societies and Breed Councils and the Affiliation of Agricultural Societies and Municipal Authorities be forwarded to the Kennel Club. The Officers also acknowledge their duty to inform the Kennel Club of any changes of Secretary of the Society which may occur during the course of the year.

 

EXPULSION OF A MEMBER

Any member/associate member who shall be suspended under Kennel Club Rule A11 j(5) and/or any member/associate member whose dog (s) is/are disqualified under Kennel Club Rule A11 j(9) shall ipso facto cease to be a member/ associate member of the Club for the duration of the suspension and/or disqualification. If the conduct of any member/ associate member shall, in the opinion of the Committee of the Club, be injurious or likely to be injurious to the character or the interests of the Club, the Committee of the Club may, at a meeting the notice convening of which includes as an object the consideration of the conduct of the member/ associate member, determine that a Special General Meeting of the Club shall be called for the purpose of passing a resolution to expel him/her.

Notice of the Special General Meeting shall be sent to the accused member/ associate member, giving him/her particulars of the complaint and advising the place, date and hour of the Meeting that he/she may attend and offer an explanation. If at the meeting a resolution to expel is passed by a two‑thirds majority of the Members present and voting, his/her name shall forthwith be erased from the list of Members/ associate members, and he/she shall thereupon cease for all purposes to be a Member/ associate member of the Club, except that he/she may, two calendar months from the date of such Meeting, appeal to the Kennel Club, subject to such condition as the Club may impose.

 

APPEAL The Kennel Club shall be the final Court of Appeal.

FEDERATION The Club shall not join any Federation of Societies or Club